KAVI is designed to feel immediate. You shouldn't need a tutorial to get value from it. But this guide will walk you through the first ten minutes so you know what to expect — and so you can verify, right away, that the privacy claim is real.
What You Need
- A standard laptop — Windows, macOS, or Linux
- No special hardware. No GPU.
- Optionally: a working internet connection for the initial download and calendar sync. After that, optional.
Go to kavimeetings.com and download KAVI. The installation is standard — run the installer, open the app.
When KAVI opens, you'll see the home screen: your meeting list, a task board tab, a calendar tab, and a chat interface. Everything is dark and clean.
Press the record button. You'll see a waveform respond to your voice — KAVI is capturing audio.
Say anything. Talk through something you're working on. Describe a meeting you had recently. It doesn't matter what you say — this is just to see how it works.
After 60–90 seconds, press stop.
Click on the summary view for your recording.
You'll see a structured breakdown: a short summary of what was covered, key decisions (if any were made), and action items extracted from the conversation.
For a 90-second test recording, this will be brief. For a real meeting, the summary is what saves you from re-listening. The output improves with longer, more conversational recordings.
Click the task board tab.
If your test recording included anything that sounded like a commitment or action item — "I should," "I need to," "we'll follow up on" — you may already see it there. KAVI extracts action items from every recording automatically.
For real meetings, this is where the value compounds. Every commitment you made, every follow-up assigned, every "let's circle back on that" — on your board, automatically. You can also add tasks manually, move them between columns, and mark them complete.
Click the calendar tab.
You'll see an option to connect Google Calendar or Outlook. Authorize the connection through your existing account — the standard OAuth flow you're familiar with.
Once connected, your calendar events appear alongside your KAVI meetings and tasks. This is the only internet connection KAVI makes. Everything else is fully offline. If you don't want to connect a calendar yet, skip it — the rest of the tool works without it.
Click the chat interface.
Type a question about your recording: "What did I talk about in my last recording?" or "What action items do I have?"
KAVI answers from your local data. It's pulling from your meeting transcripts and task board — nothing from the internet. You can also use the voice interface (available on the Pro plan) to ask questions out loud.
What the First Real Meeting Looks Like
Your test was a proof-of-concept. Here's what using KAVI on an actual meeting feels like:
Before the meeting: Your calendar shows the session. Any outstanding items from previous calls with this person or project are visible in your task board.
During the meeting: Press record. That's it. You're present in the conversation. KAVI handles the capture.
After the meeting: Press stop. The transcript begins appearing within seconds. Switch to the summary tab — key decisions, action items, important context. Switch to the task board — your follow-ups are already there. Total post-meeting admin: five minutes instead of twenty.
A Few Things Worth Knowing
- Processing time scales with recording length. A 5-minute recording processes in under a minute. A 60-minute recording takes a few minutes.
- The free plan is 10 meetings per week. That's enough for a genuine evaluation — most professionals have 3–8 client or project meetings per week.
- KAVI works offline after the initial setup. The models are downloaded during installation. After that, no internet needed for recording, transcription, or AI features.
- Older laptops will be slower. KAVI runs on any standard machine, but on older hardware, processing takes longer. A modern laptop processes a 30-minute recording in roughly 1–2 minutes.
The One Habit Change That Matters Most
Most people who get lasting value from KAVI make one habit change: they record every significant meeting.
Not just client calls. Not just formal meetings. Everything where something was decided, something was committed to, or something was said that matters.
The reason: KAVI's value compounds with your meeting history. After a month, you have a searchable archive of everything you've been working on. After six months, it's a professional memory that no one else has access to — and that you can search in seconds.
The habit of recording is the habit that unlocks that value. The tool handles everything else.
What to Do Right Now
Join the waitlist at kavimeetings.com. Get early access when we launch. Run the wifi test described in Step 2. Record one real meeting.
That's it. The rest becomes clear from there.
Free plan: 10 meetings/week. No account required. kavimeetings.com.